On April 15, Ohio’s brand new attendance dashboard went live. The site, which was first announced by Governor DeWine during his state of the state address in March, allows the public to track statewide attendance trends over time as well as weekly chronic absenteeism rates by district, school building, and grade level.
Given the seriousness of Ohio’s chronic absenteeism problem—and the implications for students if it isn’t addressed—it’s likely that many districts were already closely tracking attendance data. Hopefully, in schools where absenteeism rates have been particularly high, administrators already had systems in place to monitor real-time data, implement solutions, and measure the effectiveness of their efforts. If they weren’t doing so, the new dashboard leaves them with no excuse. Trends over time, numbers disaggregated down to the school and grade level, a closer look at different categories of students—it’s all there. The work has been done for them. School leaders just need to put the data to good use.
But what about districts and schools that were already tracking attendance data? Why should they bother with the statewide attendance dashboard? To answer those questions, let’s take a closer look at Akron Public Schools (APS).
Last year, APS had a chronic absenteeism rate of 43.5 percent. That number was slightly better than its 2023–24 rate of 44.7, but much, much worse than its pre-pandemic rate of 22 percent. According to its website, the district uses family liaisons—APS employees who “help families actively participate in their children’s education”—to do attendance outreach. As far back as 2022, district officials were already aware that attendance struggles were most prominent among high school seniors and kindergarteners, a clear indicator that they were tracking attendance data by grade level (just like the dashboard does). They were also using that data to try to improve: Student Services Coordinator Joshua Allen told the Akron Beacon Journal in 2022 that the district could “still change the outcome of these numbers by what we put into it.”
APS has gradually decreased its chronic absenteeism rate each year since 2022. But its most recent rate of 43.5 percent is still way too high. District officials need to do more to bring that number down. And Ohio’s new dashboard could help in three ways.
First, the dashboard does the work of separating students into attendance categories. At each level—state, district, school, and grade—the dashboard identifies the percentage of students who fall into one of four categories: Satisfactory (those missing less than 5 percent of class time); At risk (missing 5–10 percent); Moderate (10–20 percent); and Severe (more than 20 percent). This breakdown, along with the line graph trendline, reveals that the week of September 22, nearly 3,000 Akron students were already in the severe category. That means within a month of the first day of school (August 21), 16 percent of the district’s total enrollment had already missed 20 percent or more of school. Remember, chronic absenteeism is defined as missing at least 10 percent of instructional time for any reason. And before October hit, Akron already had thousands of kids who were on pace to blow right pass that threshold.
There were still months left in the school year at that point. Kids who got back on track and started showing up regularly could still turn things around, but only if their absences drastically dropped. Communicating the importance of attendance would have been paramount. And the dashboard, had it been live then, would have empowered district officials to do so in both broad and targeted ways.
On a broad scale, the district could have referenced the dashboard in email blasts, phone calls, local news appearances, and social media. Without any extra work on their part, they would have had regularly updated, real-time data that could be accessed anytime, by anyone. No cost, no administrative burden, no responsibility for upkeep, just a ready-made data source as the cornerstone of an all-hands-on-deck communications blitz.
On a more targeted scale, district officials could have met with principals to discuss the percentage of “severe” students in their individual buildings. Principals, in turn, could meet with teachers to discuss grade level percentages. School leaders and teachers could then work together to identify incentives for buildings or grades that showed the most improvement. It’s true they could’ve done all that before the dashboard. But with the dashboard, every school—all its staff, all its kids, and all their families—can track improvement throughout the year without creating a huge administrative or cost burden for the district. Imagine a school building where, on Monday mornings, the big reveal of the dashboard to identify last week’s winner is treated with the same excitement as Selection Sunday or the Oscars. With the right communication and incentives, it’s possible to get kids invested in showing up and ensure they reap the benefits of regular attendance. The dashboard makes it both cheaper and easier to do so.
The second way the dashboard can help is that it allows district and school officials to look beyond their own boundaries. Last year, among the Ohio Eight districts, Canton had the lowest chronic absenteeism rate (33 percent compared to Akron’s 43.5). It also made the most progress from the year prior (an improvement of 5.5 percentage points compared to Akron’s 1.2). The statewide attendance dashboard shows that Canton is once again on pace to do better than Akron. The highest chronic absenteeism rate Canton has hit this year is 28.4 percent during the week of December 15 (the final week before Christmas break). Akron, meanwhile, topped out at 43.4 during the week of March 23 (the week before its spring break).
Most district officials balk at any sort of comparison between their schools and others. But this kind of comparison, where there are no “consequences” attached to the data, should be welcome, because it gives school leaders a chance to learn from each other. Both Akron and Canton are located in urban areas in northeast Ohio and serve students of similar backgrounds. Both hit their highest chronic absenteeism rates just before a scheduled break. But the dashboard reveals some key differences that could help Akron improve.
For example, the number of Akron students who fall into the satisfactory category (those missing less than 5 percent of class time) has gradually declined throughout the year, from 63 percent on September 1 to 30.4 percent on April 20. That kind of decline in that particular category indicates that as the year goes on, more and more students are becoming at-risk of chronic absenteeism. In Canton, however, the number of students who fall into the satisfactory category has remained relatively flat. In fact, it’s never dropped below 68 percent. Another key difference between the two districts is that over the last month, Canton has decreased the number of students in its schools who are chronically absent. Akron’s numbers, meanwhile, have continued to hover around 40 percent.
Before the dashboard, APS officials wouldn’t have known that Canton had better attendance numbers until the state report card release in September. By then, it would’ve been too late. Even with report card data in hand, APS leaders wouldn’t have been able to dig in and identify that Canton seems particularly good at maintaining the number of students who fall into the satisfactory category and decreasing its chronic absenteeism rate in April (the same time period when state tests are administered). With the dashboard, though, that information will be public knowledge throughout the year. At any point, APS officials can check out Canton’s numbers, note their success, and reach out to ask what they’re doing and how they’re doing it. Who better to point them in the right direction than another district in the Ohio Eight that serves a similar population of students?
The attendance dashboard also makes it possible to compare schools in different districts. This, too, yields some crucial comparison data. In Akron, Forest Hill Community Learning Center posted a chronic absenteeism rate of 12.7 percent during the week of April 20. That’s not just better than all the other elementary schools in APS, it’s on par with the rates at some elementary schools in nearby districts that are more affluent and higher performing—places like Stow-Munroe Falls, Twinsburg, Norton, and Wadsworth. Whatever teachers and administrators are doing at Forest Hill to combat absenteeism, it’s clearly working. APS officials should find out.
The third benefit of the dashboard is that it makes it possible for the entire community to get on board. State leaders in Rhode Island, the pioneer of real-time attendance dashboards, leveraged easy access to attendance data to enlist the help of businesses and hospitals. Partnership for Rhode Island, a nonprofit supported by sixteen of the largest companies in the state, funded the production of more than two dozen short videos for the AttendanceMattersRI campaign. The state’s only children’s hospital, meanwhile, added a video on the importance of school attendance to the post-hospitalization care shorts that parents watch before their children are discharged.
Local leaders could follow Rhode Island’s lead on a smaller scale. APS, for example, could work with Akron Children’s to communicate the importance of regular attendance to patients and their families. The RubberDucks, the University of Akron, and the Akron Zoo could host attendance events, or offer tickets and prizes as incentives for improvement. Local businesses and restaurants could sponsor prizes, too. It’s true that all of these partnerships were feasible before the dashboard. It’s possible that some already exist. But a regularly updated, publicly available dashboard will make it a lot easier for district officials to persuade community members, businesses, and organizations that chronic absenteeism is an urgent issue that they can help fix.
Like any data source, Ohio’s statewide attendance dashboard will only have an impact if people actually use it. Districts and schools could ignore it and continue doing whatever it is they’re already doing. Some probably will. But for those who are committed to addressing absenteeism, the dashboard offers plenty of opportunities. Here’s hoping everyone takes advantage.